Deputy Manager Records Archive Management- SSGC, Karachi

Sui Southern Gas Company Limited,  Karachi                                                             Job Code: 8434-02                                                                       Qualification: 

• MBA preferably in Supply Chain from HEC recognized university
• Certified Supply Chain Professional (CSCP) or equivalent will be an added advantage.

Experience:

• At least 4 years of experience.
• Experience of PPRA rules and regulations is mandatory.

Roles & Responsibilities:

• Develop, implement, and maintain a comprehensive records management system for the procurement department, ensuring compliance with relevant regulations and company policies. 
• Establish file structures and naming conventions for electronic and physical records to ensure consistency and easy retrieval.
• Monitor and evaluate the effectiveness of the records management system, making improvements and adjustments as needed.
• Establish and enforce record retention schedules based on legal and regulatory requirements, as well as internal policies.
• Coordinate the secure disposal of records that have reached their retention period, ensuring compliance with applicable laws and regulations and Maintain accurate records of disposed documents and produce disposal certificates when required.
• Establish procedures for document review, approval, and distribution, ensuring accuracy and timeliness and collaborate with stakeholders to maintain an up-to-date document repository and ensure controlled access to sensitive documents.
• Establish and maintain a centralized physical records management system, ensuring proper storage, organization, and inventory of records. Coordinate the transfer of physical records to off-site storage facilities, as required. Oversee the retrieval, tracking, and re-filing of physical records, maintaining an accurate record of records movement. Comply with the risk management framework.
• Ensure that key risks are identified, reported, recorded, and managed in a timely manner.