Secretary-Dubai, UAE

Naffco Fzco, UAE                                                      Qualification:

• Bachelor Degree in related field with work experience. OR Bachelor’s degree in business administration or a related field.

Experience:

• Should have minimum 2 years of experience in same field with Previous experience as a secretary or administrative assistant and Proficiency in Microsoft Office and other relevant software.
• Proven experience working as a Secretary required.
• Proficient in computer technology especially Microsoft Office applications            

Roles & Responsibilities:

• Maintains agenda and assist in planning appointments, board meetings, conferences etc.
• Organizing and scheduling appointments and meetings for executives and Handling incoming calls and correspondence, and redirecting them when appropriate and  Maintaining office supplies and equipment, and coordinating repairs and maintenance.
• Managing and updating filing systems, both physical and digital. Preparing reports, presentations, and other documents as requested.
• Managing calendars and coordinating schedules for executives and Taking minutes during meetings and distributing them to attendees. Screening and prioritizing incoming emails, mail, and other communications.
• Providing administrative support to ensure efficient operation of the office.
• Receive and screen phone calls and redirect them when appropriate and Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) and Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned