Deputy Manager Tender Administration- SSGC, Karachi

Sui Southern Gas Company Limited,  Karachi                                                             Job Code: 8432-01                                                                       Qualification: 

• MBA preferably in Supply Chain from HEC recognized university
• Certified Supply Chain Professional (CSCP) or equivalent will be an added advantage.

Experience:

• At least 4 years of experience.
• Experience of PPRA rules and regulations is mandatory.

Roles & Responsibilities:

• Administer the data and documents related to tendering processing including overseeing the collection, organization, and maintenance of all relevant records. Ensure that the data and documents are accurate, complete, and easily accessible when needed.
• Supervise and monitor the tender issuance and administration process and overseeing the preparation and issuance of tender documents, ensuring that all relevant documents are included, and verifying their completeness and consistency. 
• Responsible for fostering effective coordination and collaboration with other departments within the organization.
• Establishing and maintaining positive working relationships, facilitating communication, and promoting cross-functional cooperation. Provide administrative support to the procurement department, including managing correspondence, filing systems, and document control. Coordinate office supplies and equipment procurement, ensuring an adequate supply is maintained and arranging for repairs or replacements as needed. Manage vendor relationships and negotiate service agreements for office supplies, equipment, and maintenance services.
• Coordinate and schedule meetings, appointments, and conference calls for the procurement department.
• Arrange meeting logistics, including room booking, audiovisual set-up, and catering, as required.
• Prepare meeting materials, presentations, and reports, and distribute to attendees in a timely manner. Lead and ensure effective coordination of Tendering/Admin/RM function with other departments of the organization
• Comply with the risk management framework. Ensure that key risks are identified, reported, recorded, and managed in a timely manner