Executive Administrator-IRD, Baltimore, USA

By IRD Global Health, Research and Development, Singapore for Maternal and Child Health Program                    Qualification:

• Minimum a Bachelor’s Degree required in Business Administration or related field.     

Experience:

• Minimum of 5 years of working experience as personal support to heads of corporate entities.   
• Previous clerical and secretarial work experience will be an added advantage.

Jobs Responsibilities:

• Meticulously manage the team email correspondence, daily schedule and calendars prioritizing and protecting their professional, and personal needs with the needs of the network.
• Effectively manage governance reporting and communication between the team and board members, key donors, and technical partners.
• Manage assigned technical or operational meetings and prepare agendas, record minutes/decision points (in writing or on video as pre-decided) for assigned follow-up for attendees and those that were unable to attend and Manage as account operator for the team’s air ticket, hotel and travel reservation and online payments and Remain point of contact between the team and internal/external colleagues.
• Maintain and organize electronic project folders, ensuring accurate archiving and easy retrieval of documents and information.
• Manage tasks and ensure follow-through by tracking deadlines, commitments, and action items, and providing timely reminders to designated persons’.
• Manage and maintain all visa applications, travel bookings and itineraries, immunization records, health, travel, and life insurance for the team, and provide assistance and support to in-country teams, consultants or external agencies as needed.
• Make travel arrangements and detailed travel itineraries and ensure that the payment is processed from the relevant entity and/or stakeholder in a timely manner.