Heads General Services-FWBL, Multiple Cities

By First Women Bank Limited, Karachi                                                                   Qualification: 

• Bachelor’s degree / Postgraduate degree   

Experience:

• Minimum 10 – 15 years relevant experience preferably in public sector banking institutions, with good organizational and management skills. Good knowledge of managing Prudent Security & Administration Department including Procurement, Vendor management, ERP, Administration & allied services in banking institution, able to negotiate with the suppliers, lead and develop strategies for Supply Chain setup with good man-management skills

Roles & Responsibilities:

• Effective Management which includes Planning, Organizing, Directing and Implementation of prudent Security Management Plan.
• Responsible for overall supervision and management of Administration Department with special emphasis on SOPs, Rules & Regulations and Maintenance, Implementing and Monitoring of CCTV Camera Network for all branches across FWB (pan Pakistan).
• Negotiating Contractual / Services Agreements with special emphasis on Cost and Policy & Procedure including PPRA guidelines. Development, implementation and exercising of overall Material Planning and Procurement strategies for acquiring goods and services at the best possible economical rates.
• Responsible for all procurement related activities on a pan Pakistan basis for centralized procurement of FWBL. • Development, implementation and exercising of Planning and Procurement related business processes and documentation. • Preparing & execution of Purchase Orders for required goods and services and channelizing the same with proper approvals and paper work.
• Responsible to follow PPRA rules, should follow rules for inviting tenders, if required, obtain (3) best quotations from the suppliers etc.
• Spend analysis and development of strategic sourcing and outsourcing network and its periodical performance review and timely corrective measures.
• Execution of complete procurement cycle of all goods and services from suppliers’ payment, delivery follow-up, custom clearance (if required) and transportation up to the Banks’ allocated space / warehouse. • Negotiation and handling of freight and forwarding contracts, if required. • Coordination between the Bank and suppliers’ for settlement of rejected items and arranging timely replacement / refund.  Managing timely release of suppliers’ payments.
• Continuous training of Administration, Security & Procurement staff for enhancement of knowledge of the best practice and performance improvement. • Able to set Interactive Management Practices and Management Reporting Systems.
• Maintaining MIS and related data for all Administration, Security & Procurement activities, including comprehensive paper work etc.
• Development of vendors list and their periodic performance assessment. • Supervision and Maintenance of all Bank’s Owned Vehicles. • Required to meet stringent timelines and minimize turnaround time.