Senior Executive Administration & Event Management-IBA, Karachi

By Institute of Business Administration, Karachi       Qualification:

• Bachelors degree from an HEC recognized university/institute

Experience:

• 3-5 years of work experience. Proficient in MS Office and event management tools. Ability to manage budgets, timelines, and vendor contracts.                        

Jobs Description:

• Plan and execute institutional events including seminars, conferences, workshops, and student activities.
• Manage administrative tasks related to event planning such as budgeting, procurement, and documentation.
• Ensure compliance with institutional protocols, safety regulations, and quality standards during events.
• Oversee venue arrangements, catering, audio-visual setups, and guest management.
• Maintain event calendars and ensure timely communication with stakeholders. Prepare event proposals, post-event reports, and feedback summaries.
• Supervise support staff and ensure efficient allocation of resources for events and administrative tasks.
• Maintain inventory of event-related materials and administrative supplies.
• Liaise with security, maintenance, and IT teams to ensure seamless event execution. Support the administration team in day-to-day operations and special projects.
• Monitor and evaluate event performance and suggest improvements for future initiatives.
• Handle emergency situations and last-minute changes with professionalism and efficiency.
• Analyze maintenance requests and troubleshoot effectively.
• Maintain inventory of tools, equipment, and materials to prevent shortages or excesses.
• Train and guide maintenance team members on procedures and safety protocols.