For Integrated Research and Development (IRD), Singapore Qualification:
- Bachelor’s degree in business administration, management, or related field (or equivalent experience).
- CIPS certification (Chartered Institute of Procurement & Supply) or a similar procurement and/or logistics certification would be an added advantage.
Experience:
- Minimum 5 years’ progressive experience in office administration or operations, preferably in the NGO/non-profit sector. Knowledge of South African labor, procurement, and compliance requirements.
- Experience providing administrative support to multi-stakeholder projects.
- Experience with supplier relationship management, performance monitoring, and dispute resolution.
- Skills: Proficiency in MS Office Suite and administrative systems, Power Bi is a plus. Strong understanding of procurement principles, tendering processes, and contract management in both local and international contexts.
- Ability to navigate multi-stakeholder procurement coordination across different teams, countries, and donor environments.
Duties & Responsibilities:
- Oversee daily office operations, including facilities management, supplies, and equipment.
- Act as the central point for all administrative queries and ensure prompt and effective resolution.
- Maintain accurate and up-to-date administrative records, contracts, and service agreements.
- Provide seamless logistical and administrative support for institutional and project activities, workshops, training, and field visits. Ensure adherence to IRD policies, South African local laws, and donor requirements.
- Maintain accurate documentation for audits and donor reporting and Monitor vendor performance against agreed terms. Maintain an up-to-date inventory of office assets and supplies including asset tagging, tracking, and disposal in accordance with policy.
- Lead and coordinate procurement activities for goods and services in line with IRD’s procurement policies, South African regulations, and donor requirements.
- Build and maintain a network of pre-qualified vendors and service providers, ensuring transparent selection processes and value-for-money procurement. Facilitate cross-country procurement knowledge sharing and contribute to global and affiliate procurement initiatives as required.
More Information
- City Port Shepstone
- Currency South Africa Rand – ZAR
- Number of Vacancies 1
- Career Level Mid-Career
- Years of experience (Min) 5
- Education Major MS/MBA
- Preferred Nationality Any Nationality, South Africa
- Gender Male
- Speciality 1 Admin
