Purchasing Assistant-Doha, Qatar

By Qatar Gas Transport Company Limited (NAKILAT), Qatar                Qualification:

• Diploma in Procurement and Supply Chain preferred, Recognized international certification in Supply Chain or Logistics is a plus.

Experience:

• 2+ years in a purchasing/procurement assistant role or similar position. Experience in a maritime sector (with a Ship Owner/Ship Manager) or Oil & Gas Industry experience will be a distinct advantage.

Roles & Responsibilities:

• Core Accountabilities:  Ensure the timely ordering of the day-to-day requisitions received from End User, by using the procurement system and implementing Company’s relevant policies, procedures, and initiatives. Monitor requisitions entered in Company’s procurement system from vessels and generate ‘Request for Quotation’ from Approved suppliers, implementing Company’s relevant policies, procedures, and initiatives.
• Analyze quotations on a value cost basis commensurate with Quality and availability in order to ensure cost efficiency. Raise ‘Purchase Orders’ once the End User approves the RFQ and monitor ‘Purchase Orders’ from Supplier via warehouses and freight forwarders till delivery on-board vessel.
• Monitor the Purchase Requisitions/Orders/GRNs/Invoice life cycle ensuring timely operation during the whole process following SLA requirements. Ensure the goods/services delivered follow International Rules and regulations applicable to the End User, (SOLAS, Wheel mark, etc.) by correcting the material description where necessary. Coordinate the purchase of Lube Oil to the vessels in order to ensure smooth and timely delivery.
• Evaluate suppliers in collaboration with the Marine Category Officers & Senior Marine Purchasing Officer in order to maintain cooperation with the most valuable suppliers for the company, using records justifying performance.
• Monitor and manage suppliers’ performance and lead suppliers’ improvement programs in order to enhance competitiveness and progress and Apply the most appropriate Purchasing strategies, including efficient procurement processes and supplier-base management, wherever possible ensuring fair and free competition between potential suppliers.
• Monitor logistic team arranging freight shipments, consolidated where possible. Oversee monitoring of all Freight and Logistics activity. Record Management: Maintain accurate departmental records for audit trail purposes as per Policies & Procedures (P&P) of the purchasing section.
• Maintain appropriate records to ensure that the procurement process and the contractual agreements are accurately documented for accountability and audit purposes.